Episode 033: Time Management

Let’s take “I don’t have time” out of our vocabulary!

So what’s the Theory/Why Bother?

  • Sometimes we have so much work; We need to manage the workload
  • Improve productivity
  • Work more or less
  • Relieve stress
  • Plan time off; if you work seven days a week, you end up burning out and you become a frustrated, unhappy person!

Perfect Daily Schedule

Though you could be managing your day down to the last minute, and this might be a great way for you to start off, Mike’s perfect daily schedule consists of:

-1 hour/day of self-help

-1 hour/day of skillset, training

-2 hours/day of previewing property

-2 hours/day of prospect

-1 hour/day of follow up

If you follow that schedule, you should hit very close to 100 homes a year!

We often talk about not having enough time. Rather than focusing on that, and complaining to yourself or others about not having enough time, think about what you do have enough time for. Start talking and thinking about that instead and, pretty fast, you will realize how many things you actually do have time for.

Success Rules

  • Take 20 minutes at end and beginning to set your schedule
  • Schedule time for fires; leave a 30-45 min. window; you will never be behind!
  • Do not disturb sign is a must; it is crucial you have that in your office/house
  • Block out distractions
  • Learn to say no
  • End day at fixed time; If you end, and even start, your day at the same time, you actually have some normalcy in your life.
  • Do things you like; most real-estate agents do things they don’t like; Stop doing that! Finding out and doing what you like will actually make you more proactive and better at your job than doing something you hate and do with frustration!
  • Delegate
  • Find out who’s wasting your time and stop hanging out with them
  • What is wasting your time? For Mike, it used to be Facebook at some point.
  • Can you cut previous commitments? What can you cut out?
  • Batch similar tasks together and plan out your day accordingly
  • Take mini breaks; if you don’t rest and relax, you’re screwed. Be energized, go take a walk; this will keep your brain working
  • Take lengthy breaks. These are 3-4 days that you should take off per month to re-energize


Firstly, notice that you are procrastinating and acknowledge this. Try and do so without judging yourself and without getting stressed about not having enough time. Simply say to yourself a simple phrase as “procrastinating” and “moving on”. Choose a phrase that works for you. In doing so, you’ve acknowledged it – you’re procrastinating. Now you’ve acknowledged it you can move on to the next step – doing something about it. Do not judge yourself.

Time Sucks          

  • Phone calls. Be diplomatic, this will help you minimize the calls while being also helpful.
  • Email; The worst time suck!
  • Social Media; be careful not to let it turn into a tool of procrastination (e.g. by stalking people)!
  • Texts
  • Work socialization; For importantly, do not spend time with your competition, all they want to do is learn your secrets and list homes you are suppose to be listings
  • Team Interruptions

So Now What?

  • Learn to watch time close
  • Factor in time for procrastination; just face it and include/extend a little bit of time for procrastination
  • Do hard or nasty stuff first; if you are procrastinating the nasty stuff, you’re day is going to suck!
  • Set reminders all the time
  • Focus and shut all apps down
  • Acknowledge success and reward

Pareto Principle of 80-20: The 80% of your time, focus on the top 20% of the ways to get business

Books we love:

-The 7 Habits of Highly Effective People, www.stevencovey.com

-The 80/20 Principle, www.richardkoch.net

And we’ve only scratched the surface; go get more!